Our client is based on a HR consultancy firm which provides a wide array of human resource services across various industries. With a flow of efficient customer engagement and enhanced HR process, the client decided to transform their schedules and internal operations using an advanced HRMS Odoo ERP software solution and deliver flexible service to the clients.
1.Gathering Applications and Tracking: The client received applications from different sources, such as job portals, email, and referrals. It became a ridiculous job managing and tracking these applications manually resulted in unnecessary complexities in the recruitment processes and also interview scheduling and candidates follow ups turned out to be time consuming and inconsistent.
2. Payroll Management and Payslip Generation: The client faced challenges in payslips generation and precise calculation of salary components. These manual calculations impacted labour regulations and increased the risk of errors and processing delayed payrolls which marked negatively the delayed payroll.
3. Attendance Tracking for On-site Employees: Tracking the attendance of on-site employees, such as marketing personnel or field staff, posed a challenge. The client needed a system that could accurately record and monitor their attendance, ensuring transparency and facilitating accurate compensation calculations.
4. Complete Tracking of Employee History: The client lacked a centralized system to maintain comprehensive employee records and track their complete history. This made it difficult to connect and analyze dataset such as employee details, training history, promotions, transfers, reviews on performance. It affected decision-making, career development, and career pathing within the organization.
To address the unique challenges faced by our HR consultancy client, our approach to implementing the HRMS ERP software focused on the following steps:
1. Requirements Analysis: We came up with workshops and in-depth analysis with the client’s HR stakeholders by fingering their specific requirements, pain points, and expected results. This became the strongest platform for organizing and customizing the HRMS ERP software.
2. System Configuration: Leveraging the flexibility of the HRMS ERP software, we tailored the system to align with the client’s HR processes. This involved configuring modules for application tracking, interview scheduling, follow-up notifications, payroll management, attendance tracking, and comprehensive employee history tracking.
3. Data Migration: We collaborated closely with the client’s HR team to migrate data from existing systems and spreadsheets to the new HRMS ERP software. We ensure data accuracy and integrity during the migration process by conducting thorough data validation and cleansing.
4. User Training: Understanding the importance of user integration and engagement, we conducted detailed training programs to adapt the client’s HR staff with the features, functionalities, and optimal strategies of the HRMS ERP software. We also provided on-going support addressing the queries or challenges faced during the process.
The implementation of the Odoo HRMS ERP software brought about significant improvements for our HR consultancy client. The key solutions and benefits provided were:
1. Streamlined Application Tracking and Recruitment: The foremost answer for transforming the recruitment process is the HRMS ERP software providing a centralized platform by improving efficiency and reducing manual effort with a wide range of features such as gathering applications, tracking candidates, scheduling interviews, and automating follow-up notifications.
2. Automated Payroll Management and Payslip Generation: The HRMS ERP software automated the calculation of salary components, tax deductions, and other payroll-related tasks. It facilitated accurate and timely payroll processing, eliminating errors and ensuring employees received correct compensation. The system also generated payslips automatically, simplifying the distribution process.
3. Efficient Attendance Tracking: Efficient Attendance Tracking: With the HRMS ERP software, the client could track the attendance of on-site employees, such as marketing personnel, using features like biometric systems, mobile applications, or web-based time tracking. This provided real-time data, improving accuracy in compensation calculations and enabling better workforce management.
4. Comprehensive Employee History Tracking: The HRMS ERP software allowed the client to maintain a centralized database of employee records, including employment history, promotions, transfers, performance reviews, and training records. This facilitated effective decision-making, career development, and succession planning within the organization.
Improved Operational Efficiency: There is a significant improvement in operational efficiency by automated the manual process and centralized data management estimated growth of 40-50% in productivity.
Enhanced Client Satisfaction: The HRMS ERP software enhanced interactive communication and on time updates causing a powerful improvement in the client satisfaction, and increase in client satisfaction scores by 30-40%.
Streamlined Reporting and Analytics: Our client achieved greater improvement by advanced reporting capabilities of the HRMS ERP software which made them to generate reports and analytics successfully, which actively resulted in 35-45% reduction in report generation time.
Scalability and Growth: The client got profitable by the transformative process and improved efficiency, with enhanced flexibility and growth, and experienced a 25-35% increase in the number of clients and projects handled without sacrificing in the quality or timelines.
